Tender writing for small contractors
You can do the work. Your tender has to prove it.
Public sector buyers score tenders on the written answers as well as the price, and they can only mark what's on the page. We write those answers to the buyer's scoring criteria, from your real contracts, people and kit. You check them, set your price and submit.
Lost a tender recently? We'll show you where the marks went, free of charge.
Describe how you will deliver grass cutting and shrub maintenance across all sites, including seasonal peaks.
Answer as submitted
We have many years of experience1 delivering high-quality grounds maintenance. Our fully trained team2 will ensure all sites are maintained to the highest standard3 throughout the contract, and we pride ourselves on a flexible, reliable service.
Evaluator's notes
Grounds maintenance, cleaning, building repairs and other service contracts are tendered all year by local councils, parish and town councils, academy trusts, housing associations and public sector frameworks.
Same firm. Same facts. Written so it can be marked.
An evaluator marks what's written, not what they'd guess about you. This is the answer above again, rebuilt from details the firm already had and never put on the page.
Each of the 14 sites has its own programme. Grass is cut every 10 working days from March to October by a two-person crew, and shrub beds are pruned twice a year1.
Our contract supervisor, who holds a Level 3 horticulture diploma, inspects every site monthly2 and is your single point of contact.
From May to July we add a third operative, as we do on our 22-site housing association contract3, where we have kept to the visit schedule in each of the last three seasons.
Built for firms that do the work, not firms with bid teams
If you already look after commercial sites, you're probably closer to tender-ready than you think.
A good fit if
Probably not for you if
Free, no obligation
Start with a free review of a bid you lost
Send us three things. We'll send back one page, usually within five working days, showing the three places you lost the most marks and how to fix each one next time.
Use the review with or without us. Your documents are used only for your review and are never passed to another firm.
Never tendered before? Ask for a free readiness check and we'll tell you what you'd need in place to bid.
What to send
The tender documents
The specification, the questions and the scoring criteria.
The answers you submitted
Exactly as they went to the buyer.
Any scores or feedback
Whatever the buyer sent back, even if it's a single line.
How a paid bid works
One fixed fee, agreed before we start. You stay in control of the price and the submission.
Send us the tender
Forward the buyer's documents. We read the specification, the questions and exactly how each one is scored.
We check you can win it
We compare the minimum requirements with your firm: turnover, insurance, accreditations and references. If you fall short, we'll say so before you spend a penny.
We quote a fixed fee
You get a written quote for that tender. Half is paid when we start and half when your answers are ready.
Give us the facts
A short questionnaire on your past contracts, staff, training, equipment and policies. We keep it on file, so your next bid is quicker.
We write the answers
Each answer is written to the question's scoring criteria and word limit, using only facts you've confirmed.
Approve, price and submit
You check every answer, set your price and submit through the buyer's portal under your own name, with time to spare.
What we write
Everything the buyer scores in writing. Your price stays with you.
Quality and method answers
Service delivery, contract management, staffing, health and safety, and environmental management.
Social value answers
Local jobs, apprenticeships, community work and carbon reduction, written from what you actually do.
Supplier questionnaires
The selection-stage forms that check your finances, insurance and track record.
Your bid library
Reusable answers, case studies and policies, kept up to date so every bid starts from a strong base.
Fixed fees, agreed in writing first
You know the cost before any work starts. No day rates and no surprises.
Free bid review
One lost bid, checked against its scoring
£0
Single tender
For firms bidding a few times a year
from £499
Monthly support
For firms that bid regularly
£599 a month
Straight answers
Can you guarantee we'll win?
No, and be wary of anyone who says they can. Your score depends on your evidence, your price and who else bids. We make sure your answers don't drop marks they should have won.
Do we still pay if the bid loses?
Yes. The fee is for writing the bid and is the same whatever the result. That's why we check you can realistically win before we quote, and why reviewing a lost bid is free.
Do we need to have tendered before?
No. If you already deliver commercial contracts, you may have most of what a buyer asks for. Ask for a free readiness check and we'll tell you what's missing before you spend anything.
Who submits the bid?
You do, under your company's name. You set the price and approve every answer. We write the quality answers and keep you on track for the deadline.
What do you need from us?
Details of two or three past contracts, your staff and training, insurance, accreditations and key policies. The sooner we have them, the stronger the answers.
Will you exaggerate to score higher?
Never. Every claim in your bid must be true, and you confirm each one. Buyers check, and a false answer can cost you the contract.
How much notice do you need?
As much as you can give. Send the tender as soon as it's published and we'll tell you honestly whether there's time to do it properly.
Which trades do you work with?
Contractors who deliver services on other people's sites: grounds maintenance, cleaning, building maintenance and similar trades. If you're not sure you fit, get in touch and we'll say whether we can help.
Tell us what you need
Choose what you're after and give us a few details. We'll reply by email with the next step.
Prefer email? Write to contact@tendersecure.co.uk